absence management software background

The Smart Way to Manage Staff Absence

HR software that works smarter, not harder


  • Easy to use Online Staff Holiday Planner
  • Complete absence management system
  • Self-service dashboard for employees improves engagement
  • Win/win benefits for staff, line managers and HR

Save your organisation time and money

activ absence cloud based hr absence software

Cloud Based Software-as-a-Service

Accessed quickly & easily on a software-as-a-service contract


  • Accessible from a web browser on any device
  • Easy to use, no software to download or install
  • Interfaces with existing HR and Payroll systems
  • Administrator training and ongoing support included

Activ Absence – online absence management

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staff holiday planner and office leave planner

Global Staff Holiday Planner

Manage staff holiday & absence across global sites


  • Calculate different allowances for each country
  • Manage leave for remote workers
  • No limit to the number of locations or staff
  • View leave throughout the organisation

Online staff holiday planner saves time and money

absence management reports to control absence

Report on who's off, when and why

Powerful reporting – one mouse click


  • Monitor bradford factor, days of the week absence trends
  • Report on annual leave remaining, sickness trends
  • Design your own absence and holiday reports
  • Report by staff group, department or business

Report on all aspects of staff holiday & sickness

absence management system

Managing Staff Absence - Return to Work

Return to work process is important


  • Apply sickness absence policies consistently to all staff
  • Identify if people are ready to return to work
  • Identify patterns of staff absence & offer targeted support
  • We can customise forms to suit your needs – free!

… it’s vital when managing staff absence

leave planning software

Cloud based HR System

HR Software that grows with your staff


    • Activ Handbooks – Easily manage & distribute staff policies & documents
    • Activ Absence – Staff Holiday Planner & Staff Absence Management
    • Activ Appraisals – monitor & nurture your staff
    • Activ Training – train and develop your staff

Standalone or together, the smart way to manage people

leave planning software

Happy Christmas from Activ Absence

Christmas Support Hours – email: helpdesk@codelsoftware.com

Wednesday 23rd December Normal Support 9am to 5pm

Thursday 24th December Email Support 10am – 4pm

Friday 25th December UK Public Holiday (no service)

Monday 28th December UK Public Holiday (no service)

Tuesday 29th December Email Support Service 10am – 4pm

Wednesday 30th December Email Support Service 10am – 4pm

Thursday 31st December Email Support Service 10am – 4pm

Friday 1st January UK Public Holiday (no service)

Monday 4th January onwards Normal Support 9am to 5pm

Absence Management Software

Spreadsheets make it harder Online Absence software saves time and money and eliminates staff holiday clashes

Absence management tools to reduce absenteeism in your organisation by 20-30%

Standalone or part of the Activ People cloud based HR system – it grows when you do!

One-click absence reports on any device (PC, Phone or Tablet)

Why businesses need an absence management plan:


Average sick days each

Cost per year in £

How much does staff absence cost you?

Find out

Effective people management policies are needed to promote engagement and attendance and therefore reduce absence.

Absence is a significant drain on British businesses. At a time when companies are striving for growth it is vital they address this cost.

Research increasingly shows that employers who manage attendance save money and improve effectiveness.

Activ Absence Management Software:

Activ Absence is our market leading absence management software solution.  It works on any device via a web browser – use it on your phone, tablet or pc.

Activ Absence is part of the Activ People HR system – it offers a comprehensive cloud-based absence management solution that can grow into a full cloud based HR system, by adding the other HR modules you need, when you need them.

If you already have your own HR System, Activ Absence can interface with that too, offering superior absence management tools as a useful add on for any HR system.

Tackling Staff Sickness Absence


Staff sickness absence costs UK businesses up to £29 billion per year.

Absence management is one of the top challenges for UK businesses in order to compete in a global market.  Absence management software should be a vital part of your absence management strategy – and our online absence software normally pays for itself.

Activ Absence offers an absence management software solution that works worldwide, whether you have 6 staff or 6000.

Users report  20-30% less absence, reduced administration and major cost savings.  The powerful absence management reports enable managers to respond quickly and supportively when staff health issues arise, offering further savings when combined with targeted staff wellness initiatives.

Electronic Staff Holiday Planner

Activ Absence manages staff holiday via an online staff holiday planner – so spreadsheets, paper forms and staff leave clashes are a thing of the past!

Staff will see who’s off already when requesting annual leave via the online staff holiday planner, and will know whether or not their leave request is likely to be approved.

Line managers and HR managers can also view staff information on the staff holiday planner using a tablet, smartphone or PC and can approve or reject multiple leave requests with a single click.

The electronic staff holiday planner means that spreadsheets and paper forms, (along with the HR interruptions that accompany them), are eliminated, saving money, time and reducing stress for HR teams.

Track, manage and plan other leave types

There are lots of leave types in a modern organisation – not just annual leave.  Activ Absence offers a complete online absence management system that allows you to record and track ANY type of leave, both planned leave and unplanned leave.

Here’s just some of the leave types our users keep track of with Activ Absence:

  • Maternity Leave
  • Disability Leave (which
  • Paternity Leave
  • Bereavement Leave
  • Shared Parental Leave
  • Study Leave
  • Unpaid leave
  • Duvet Days
  • Planned and Unplanned Medical Leave
  • Leave earned through overtime and time off in Lieu

You also have the ability to configure your own leave types, so the software can manage your people the way you do.

We like to keep things simple:


Absence Management saves you money

Nobody likes hidden surprises or complex agreements.  Our absence management software offers transparent pricing and includes full support from our knowledgeable UK-based team.

Our industry leading absence management tool will saves time and money and costs less than buying each of your staff one cup of coffee a month.


Simple, online Absence Management

Activ Absence is simple and intuitive to use.  We include training for your administration team.   There is no need to change your existing hardware or software, and you can be up and running within days, even across global sites.

Easily engage your staff

Activ Absence is very easy for both staff and administrators to use.

Staff love using the electronic staff holiday planner on a wide range of devices and the built-in bradford factor score offers a visible deterrent against absenteeism.

Absence management for line managers

Line managers are crucial players in tackling a high absence rate, but traditionally don’t have the absence management data to tackle problems directly.

Activ Absence empowers line managers by giving them information to plan staff holiday within their team and manage staff sickness absence – without the need to call HR.

Managers can easily see who’s off and who is planning to be off and when – any time, on any device.

Absence management benefits for Business

Activ Absence management tools give businesses the information they need to tackle the causes, effects, cost and productivity implications of staff sickness absence.  This saves time and money and ensures spending on wellness initiatives is well targeted.

Staff holiday planning is streamlined, administration time is drastically reduced and your sickness absence process is consistent throughout your organisation.

Lastly, your valuable HR people spend time nurturing talent, not tackling admin.

Our customers love using Activ Absence:

Trusted by Thousands of Users Worldwide

We launched our first version of Activ Absence in 2006, and most of our original users are still using our market leading absence management software.

With every successive release we continue to work closely with HR consultants, employment lawyers and absence management specialists to make sure it continues to be the best in its field. We have saved thousands of users worldwide time and money and our prestigious blue chip client list is growing daily.

Set Trigger Alerts

Trigger point email alerts take the hard work out of absence management.  Once a criteria is triggered, the system notifies the relevant people.

Self-serve staff holiday planner

Staff request annual leave via the online staff holiday planner, anytime, anywhere.  Requests can be approved or rejected in one click on any supported device, via a one or two stage approval process that you control.

Superior Reporting Tools

Our absence management software offers a wide choice of ready-to-run real-time graphical reports that can be run in real time with one click, or automatically mailed to nominated managers and HR.

No installation required!

Activ Absence management software is cloud based so deployment is quick and easy with no downloads, installation or hardware changes – even across multiple global sites. 

Bradford factor calculator

The bradford factor score can be shown in the employee dashboard to deter absence.  Trigger alerts can be set to monitor absence thresholds and bradford factor score.

Ongoing technical support

Our absence management software is simple to use, and our helpful UK based team provide ongoing support and advice.

Here’s What our Customers Say:

Absence Management Software

HR Manager, Inprova Group

“We have been using Activ Absence management software for several years and would be lost without it… I would heartily recommend Activ Absence to any organisation looking for an absence management tool”

Borough Council of Wellingborough use Activ Absence Management Software

Principal OD Manager

“Activ Absence management software ticks all the boxes for us and provides an overall picture of all absence. The ability for the system to meet our specific needs makes it even more valuable.”

Charles Stanley use Activ Absence Management Software

HR Advisor, Charles Stanley Group

“Activ Absence is intuitive for our employees and our HR team have a base to actively monitor absence and the impact on business. The implementation was seamless and the on-going support is first class.”